Posts tagged Office
Check spelling and grammar in another language in office 2007
Feb 18th
Every language version of the 2007 Microsoft Office system includes proofing tools, such as dictionaries and grammar rules, for more than one language. With the appropriate proofing tool languages available and installed, you can change the dictionary language so that you can check the spelling of a word or a document written in a different language.
To see which languages are included with your version of 2007 Office release, see The 2007 Microsoft Office suites localized versions. If your version of the 2007 Office release does not include the language that you want to use you may need to get a language pack. For more information, see Determine if you need a language pack.
To change the default language and dictionary to a specific language for all your 2007 Office release programs, see Change the default language for Office programs. To use a particular language location, such as English (United Kingdom) or English (Australia), see Set the display and editing languages.
Check the spelling and grammar in another language
How does the spelling checker work with multiple languages in a single document?
The spelling checker uses the language dictionary that matches the language associated with the text in your document. Therefore, if you have text in different languages in a single document, you must set the language for the text to the appropriate language.
For example, if you have a document that contains text in both English and Spanish, and you want to check the spelling of all the text by using the appropriate dictionaries, you must set the language of the English text as English and the Spanish text as Spanish.
Access
Set the dictionary language
Important The dictionary language applies to the entire database and cannot be defined for individual records or fields. To check the spelling in a multilingual database, you must change the dictionary language for each language that is in the database and serially check the spelling for each language used in each record.
- Click the Microsoft Office Button
, and then click Access Options.
Where is the Access Options button?
The Access Options button is located in the lower part of the menu that opens after you click the Microsoft Office Button
- Click Proofing.
- In the Dictionary language list, click the dictionary language that you want to use, and then click OK.
Check spelling and grammar
Note The Spelling command on the Ribbon may not be available in all views. If the Spelling command is not available, try pressing F7 to start the spelling checker.
- On the Home tab, in the Records group, click Spelling
or press F7.
Excel
Set the dictionary language
Important The dictionary language applies to the entire workbook and cannot be defined for individual worksheets or cells. To check the spelling in a multilingual workbook, you must change the dictionary language and serially check the spelling for each language used in each worksheet.
- Click the Microsoft Office Button
The Excel Options button is located in the lower part of the menu that opens after you click the Microsoft Office Button
- Click Proofing.
- In the Dictionary language list, click the dictionary language that you want to use, and then click OK.
Check spelling and grammar
The spelling checker uses the specified dictionary language, if available, to check the spelling in the selected cells or worksheet.
- To check the spelling of an individual cell or collection of cells, select the cells that you want to check, and then on the Review tab, in the Proofing group, click Spelling
- To check the spelling of the whole worksheet, on the Review tab, in the Proofing group, click Spelling
InfoPath
Set the dictionary language
- Place your cursor anywhere in the form.
- On the Tools menu, click Set Language
.
- In the Language dialog box, click the language that you want to use for the dictionary and other proofing tools.
Check spelling and grammar
Important InfoPath can check the spelling in a form for only one language at a time. To check the spelling in forms that have text in more than one language, you must complete steps 1-4 in the Set the dictionary language section for each language for InfoPath.
- On the Tools menu, click Spelling, and then click Spelling again or press F7.
OneNote
Set the dictionary language
- Select a note you want to check.
- On the Tools menu, click Set Language.
- In the Set Language task pane, verify that the correct language is associated with the note. If it is not, select the language you want to use for the dictionary and other proofing tools.
- Click back in the note.
- Repeat steps 1-4 for each note that you want to check.
Check spelling and grammar
- On the Tools menu, click Spelling, and then click Spelling again or press F7.
Outlook
Set the dictionary language
Important If you have Outlook Express 6.0 and installed Microsoft Office 2007 but French is the only available spell check language, you need to use a third-party spell checker. For more information, see Spell checking issues with Outlook Express 6.0.
- In a new e-mail message, select the text that you want to check. Tip You can specify the dictionary language for a new message before typing any text. Just position your cursor in the message body of a new message and complete steps 2 and 3, type your message, and then check the spelling as described in the Check spelling and grammar section for Outlook.
- On the Message tab, in the Proofing group, click the arrow under Spelling, and then click Set Language
- In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language that you want to use for the dictionary and other proofing tools. If you don’t see the language that you want, scroll to the end of the list. Note If the language that you want is preceded by the Spelling & Grammar icon
Check spelling and grammar
The spelling checker uses the specified dictionary language, if available, to check the spelling and grammar of the selected text or Outlook item.
- On the Message tab, in the Proofing group, click Spelling
PowerPoint
Set the dictionary language
- Select the text that you want to check.
- On the Review tab, in the Proofing group, click Language
- In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language you want to use for the dictionary and other proofing tools. Note If the language is preceded by the Spelling & Grammar icon
- Repeat steps 1-3 for each section of text that you want to check.
Check spelling and grammar
Note The spelling and grammar can be checked for only one slide at a time.
- On the Review tab, in the Proofing group, click Spelling
Publisher
Set the dictionary language
- Select the text that you want to check.
- On the Tools menu, click Language, and then click Set Language.
- In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language you want to use for the dictionary and other proofing tools.
- Repeat steps 1-3 for each piece of text you want to check.
Check spelling and grammar
- On the Tools menu, click Spelling, and then click Spelling again or press F7.
Visio
The spelling checker uses the language dictionary that matches the language associated with each text block. Therefore, if you have text blocks in different languages that you must set the language for each text block to the appropriate language. For example, if you have a page that has text blocks in English and Spanish and want to check the spelling of all text blocks on the page by using the appropriate dictionaries, you must set the English text blocks as English and the Spanish text blocks as Spanish. If your version of the 2007 Office release does not include the dictionary for the languages that you want to use, see Determine if you need a language pack.
Set the dictionary language
- Select the text block that you want to check.
- On the Format menu, click Text.
- In the Language box, verify that the correct language is associated with the text block. If it is not, select the language you want to use for the dictionary.
- Complete steps 1-3 for each text block you want to check.
Check spelling and grammar
The spelling checker uses the specified dictionary language, if available, to check the spelling of each text block.
- On the Tools menu, click Spelling, and then click Spelling again or press F7.
Word
Set the dictionary language
- Select the text you want to check.
- On the Review tab, in the Proofing group, click Set Language
- In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language you want to use for the dictionary and other proofing tools.If the language is preceded by the Spelling & Grammar icon
- Complete steps 1-3 for each section of text that you want to check.
Check spelling and grammar
The spelling checker uses the specified dictionary language, if available, to check the spelling of each piece of text.
- On the Review tab, click Spelling & Grammar or press F7.
Add additional dictionary languages
The dictionary languages included with the proofing tools depend on the languages included with the language of your 2007 Office release. If the language that you want is not listed in the Set Languages dialog box with a
To see which proofing tool languages are included with your version of 2007 Office release, see The 2007 Microsoft Office suites localized versions
Getting rid of tracked changes in office 2007
Feb 18th
My changes are showing
You receive a document in an e-mail message from your colleague. It would make a good starting point for a document that you want to work on, so you save it under a new name and tailor it to your needs. It never occurs to you that your colleague left comments in the original document, because you don’t see them in your copy.
You are now ready to pass the document along to your customers, but you want to send them your version of the document, not an accumulation of the original document, your colleague’s comments, and your updates.
Or, you used the Track Changes feature in Microsoft Office Word 2007 to keep track of the changes that you made to your job application letter. Now you want to send the letter to your prospective employer, who should see the result of your editing, not the thought process you went through to get there.
In either case, you are stunned when those who receive your document report that it is difficult to read, with all the strikethrough, underlining, and balloons off to the side. Look! There is a paragraph in your letter with three different points displayed in strikeout formatting — and the skill you want to emphasize this time around is displayed in underlined text. Chances are you won’t get that job.
This text wasn’t in the document when you sent it. How did Word find and display this content? What can you do to make Word behave?
Understanding the Track Changes feature
You may not realize it, but you are working with the Track Changes or Comments feature in Word. Typically, when Word tracks changes, it displays deletions in balloons in the margins and insertions as underlined text. Deletions — as well as comments (or “annotations”) — also can be displayed to appear inline.
There are various ways to hide the tracked changes or comments — but all the changes that were made while the Track Changes feature was turned on and all the comments that were inserted remain part of the document until they are accepted or rejected (or, in the case of comments, deleted).
Note Hiding tracked changes does not delete existing tracked changes or comments from the document. Instead, hiding tracked changes enables you to view the document without having to wade through strikethroughs, underlining, and balloons.
How do I check a document for tracked changes and comments?
Office Word 2007 provides a feature called Document Inspector that allows you to check any document for tracked changes, comments, hidden text, and other personal information. To check a document:
- Open the document you want to inspect for tracked changes and comments.
- Click the Microsoft Office Button
- In the Document Inspector dialog box, click Inspect.
- Review the inspection results. If Document Inspector finds comments and tracked changes, you are prompted to click Remove All next to Comments, Revisions, Versions, and Annotations.
- Click Reinspect or Close.
How do I get rid of my tracked changes and comments?
To get rid of tracked changes and comments, you need to accept or reject the changes and delete the comments. Here’s how:
- On the Review tab, in the Tracking group, click the arrow next to Show Markup.
- Make sure a check mark appears next to each of the following items:
- Comments
- Ink Annotations
- Insertions and Deletions
- Formatting
- Reviewers (Point to Reviewers and make sure that All Reviewers is selected.)
If a check mark does not appear next to an item, click the item to select it.
- On the Review tab, in the Changes group, click Next or Previous.
- Do one of the following:
- In the Changes group, click Accept.
- In the Changes group, click Reject.
- In the Comments group, click Delete.
- Repeat steps 3 and 4 until all the tracked changes in the document have been accepted or rejected and all the comments have been deleted.
Notes
- If you know that you want to accept all the changes, click Accept, and then click Accept All Changes in Document.
- If you know that you want to reject all the changes, click Reject, and then click Reject All Changes in Document.
- To remove all comments, you must delete them. In the Comments group, click the arrow next to Delete, and then click Delete All Comments in Document.
How did those tracked changes and comments get there?
You may have thought that you removed the comments or tracked changes, or you may have received the document from someone else without realizing that it contained comments or tracked changes. How does Word store these items without you being aware of them?
You, or the person who sent the document, may have hidden the tracked changes or comments to make the document easier to read. However, hiding tracked changes does not remove them. They will remain in the document until you take action. Depending on your version of Word and the settings you are using, the the tracked changes or comments may reappear when you or someone else opens the document.
If you don’t want others to see tracked changes and comments, accept or reject the tracked changes and delete the comments before you share the document with others.
How to find hidden changes and comments
There are several ways to hide tracked changes and comments, which may lead you to think that they are not in the document. For example:
- Display for Review box On the Review tab, in the Tracking group, the Display for Review box shows you what viewing mode you are in. It also provides additional options for viewing your document. If you click Final or Original, tracked changes and comments are hidden. To display them, select Final Showing Markup or Original Showing Markup.
- Show Markup On the Review tab, in the Tracking group, you can use the Show Markup list to hide comments and tracked changes. Items that are marked with a check mark under Show Markup are displayed; items without a check mark are hidden. To display an item, such as Insertions and Deletions, click it on the Show Markup menu.
Why Microsoft Office Word displays tracked changes and comments by default
To prevent you from inadvertently distributing documents that contain tracked changes and comments, Word displays tracked changes and comments by default. Final Showing Markup is the default option in the Display for Review box.
Can I have it both ways?
If you want to preserve tracked changes or comments in a document and you want to share the document without others seeing the tracked changes and comments, the best solution is to keep separate copies of the document. Create a public copy for distribution and keep a private copy for yourself. In the public version of the document, accept or reject all tracked changes and delete all comments, as described in this article. In the private version of the document, you can leave the tracked changes and comments in place.
Password protect Outlook .PST
Mar 12th
| Applies to |
|---|
| Microsoft Office Outlook® 2003 Microsoft Outlook® 2000 and 2002 |
Currently there is no way to password protect Outlook on startup or to lock Outlook if you need to quickly walk away from your computer other than by using your Microsoft Windows® logon password or by using third-party software written specifically to password protect Outlook. However, you can set a password on your Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.). If you use an Internet e-mail account in Outlook, such as a POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) or HTTP (HTTP (Hypertext Transfer Protocol): Protocol that is used when you access Web pages from the Internet. Outlook uses HTTP as an e-mail protocol.) account, your e-mail messages are delivered to a .pst data file on your computer’s local hard disk. You can use a password on your .pst file to help prevent accidental intrusion by other people whom you share your computer with.
Important The .pst password feature is not intended to provide security against hackers. It is just a way to prevent inadvertent intrusion by other people whom you trust and share your computer with, such as at home with your family. A more secure way of protecting your data on a computer that you share with other people is to create a password-protected Windows user account for each individual using the computer.
- On the Go menu, click Folder List.
- Do one of the following:
- If you have a POP3 e-mail account, right-click the Personal Folders folder, and then click Properties For “Personal Folders” on the shortcut menu.
- If you have an HTTP e-mail account (not supported in Outlook 2000), such as MSN® Hotmail®, right-click the Hotmail folder, and then click Properties For “Hotmail” on the shortcut menu.
- On the General tab, click Advanced.
- Click Change Password.
- In the Change Password dialog box, type your new password and verify it by typing it a second time. The password can be up to 15 characters.Note Use strong passwords that combine upper- and lowercase letters, numbers, and symbols. Weak passwords don’t mix these elements. Strong password: Y6dh!et5. Weak password: House27. Use a strong password that you can remember so that you don’t have to write it down.
- Make sure that the Save this password in your password list check box is cleared. This prevents the password from being cached, and you need to type the password each time you run Outlook. Don’t forget the password.
- Click OK three times.
When you click the e-mail account folder, you will be prompted for your password. After you gain access, you won’t have to enter the password again for that session. If you exit and then restart Outlook, you will be prompted for the password when you click the e-mail account folder.
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