MS Office
Check spelling and grammar in another language in office 2007
Feb 18th
Every language version of the 2007 Microsoft Office system includes proofing tools, such as dictionaries and grammar rules, for more than one language. With the appropriate proofing tool languages available and installed, you can change the dictionary language so that you can check the spelling of a word or a document written in a different language.
To see which languages are included with your version of 2007 Office release, see The 2007 Microsoft Office suites localized versions. If your version of the 2007 Office release does not include the language that you want to use you may need to get a language pack. For more information, see Determine if you need a language pack.
To change the default language and dictionary to a specific language for all your 2007 Office release programs, see Change the default language for Office programs. To use a particular language location, such as English (United Kingdom) or English (Australia), see Set the display and editing languages.
Check the spelling and grammar in another language
How does the spelling checker work with multiple languages in a single document?
The spelling checker uses the language dictionary that matches the language associated with the text in your document. Therefore, if you have text in different languages in a single document, you must set the language for the text to the appropriate language.
For example, if you have a document that contains text in both English and Spanish, and you want to check the spelling of all the text by using the appropriate dictionaries, you must set the language of the English text as English and the Spanish text as Spanish.
Access
Set the dictionary language
Important The dictionary language applies to the entire database and cannot be defined for individual records or fields. To check the spelling in a multilingual database, you must change the dictionary language for each language that is in the database and serially check the spelling for each language used in each record.
- Click the Microsoft Office Button
, and then click Access Options.
Where is the Access Options button?
The Access Options button is located in the lower part of the menu that opens after you click the Microsoft Office Button
- Click Proofing.
- In the Dictionary language list, click the dictionary language that you want to use, and then click OK.
Check spelling and grammar
Note The Spelling command on the Ribbon may not be available in all views. If the Spelling command is not available, try pressing F7 to start the spelling checker.
- On the Home tab, in the Records group, click Spelling
or press F7.
Excel
Set the dictionary language
Important The dictionary language applies to the entire workbook and cannot be defined for individual worksheets or cells. To check the spelling in a multilingual workbook, you must change the dictionary language and serially check the spelling for each language used in each worksheet.
- Click the Microsoft Office Button
The Excel Options button is located in the lower part of the menu that opens after you click the Microsoft Office Button
- Click Proofing.
- In the Dictionary language list, click the dictionary language that you want to use, and then click OK.
Check spelling and grammar
The spelling checker uses the specified dictionary language, if available, to check the spelling in the selected cells or worksheet.
- To check the spelling of an individual cell or collection of cells, select the cells that you want to check, and then on the Review tab, in the Proofing group, click Spelling
- To check the spelling of the whole worksheet, on the Review tab, in the Proofing group, click Spelling
InfoPath
Set the dictionary language
- Place your cursor anywhere in the form.
- On the Tools menu, click Set Language
.
- In the Language dialog box, click the language that you want to use for the dictionary and other proofing tools.
Check spelling and grammar
Important InfoPath can check the spelling in a form for only one language at a time. To check the spelling in forms that have text in more than one language, you must complete steps 1-4 in the Set the dictionary language section for each language for InfoPath.
- On the Tools menu, click Spelling, and then click Spelling again or press F7.
OneNote
Set the dictionary language
- Select a note you want to check.
- On the Tools menu, click Set Language.
- In the Set Language task pane, verify that the correct language is associated with the note. If it is not, select the language you want to use for the dictionary and other proofing tools.
- Click back in the note.
- Repeat steps 1-4 for each note that you want to check.
Check spelling and grammar
- On the Tools menu, click Spelling, and then click Spelling again or press F7.
Outlook
Set the dictionary language
Important If you have Outlook Express 6.0 and installed Microsoft Office 2007 but French is the only available spell check language, you need to use a third-party spell checker. For more information, see Spell checking issues with Outlook Express 6.0.
- In a new e-mail message, select the text that you want to check. Tip You can specify the dictionary language for a new message before typing any text. Just position your cursor in the message body of a new message and complete steps 2 and 3, type your message, and then check the spelling as described in the Check spelling and grammar section for Outlook.
- On the Message tab, in the Proofing group, click the arrow under Spelling, and then click Set Language
- In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language that you want to use for the dictionary and other proofing tools. If you don’t see the language that you want, scroll to the end of the list. Note If the language that you want is preceded by the Spelling & Grammar icon
Check spelling and grammar
The spelling checker uses the specified dictionary language, if available, to check the spelling and grammar of the selected text or Outlook item.
- On the Message tab, in the Proofing group, click Spelling
PowerPoint
Set the dictionary language
- Select the text that you want to check.
- On the Review tab, in the Proofing group, click Language
- In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language you want to use for the dictionary and other proofing tools. Note If the language is preceded by the Spelling & Grammar icon
- Repeat steps 1-3 for each section of text that you want to check.
Check spelling and grammar
Note The spelling and grammar can be checked for only one slide at a time.
- On the Review tab, in the Proofing group, click Spelling
Publisher
Set the dictionary language
- Select the text that you want to check.
- On the Tools menu, click Language, and then click Set Language.
- In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language you want to use for the dictionary and other proofing tools.
- Repeat steps 1-3 for each piece of text you want to check.
Check spelling and grammar
- On the Tools menu, click Spelling, and then click Spelling again or press F7.
Visio
The spelling checker uses the language dictionary that matches the language associated with each text block. Therefore, if you have text blocks in different languages that you must set the language for each text block to the appropriate language. For example, if you have a page that has text blocks in English and Spanish and want to check the spelling of all text blocks on the page by using the appropriate dictionaries, you must set the English text blocks as English and the Spanish text blocks as Spanish. If your version of the 2007 Office release does not include the dictionary for the languages that you want to use, see Determine if you need a language pack.
Set the dictionary language
- Select the text block that you want to check.
- On the Format menu, click Text.
- In the Language box, verify that the correct language is associated with the text block. If it is not, select the language you want to use for the dictionary.
- Complete steps 1-3 for each text block you want to check.
Check spelling and grammar
The spelling checker uses the specified dictionary language, if available, to check the spelling of each text block.
- On the Tools menu, click Spelling, and then click Spelling again or press F7.
Word
Set the dictionary language
- Select the text you want to check.
- On the Review tab, in the Proofing group, click Set Language
- In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language you want to use for the dictionary and other proofing tools.If the language is preceded by the Spelling & Grammar icon
- Complete steps 1-3 for each section of text that you want to check.
Check spelling and grammar
The spelling checker uses the specified dictionary language, if available, to check the spelling of each piece of text.
- On the Review tab, click Spelling & Grammar or press F7.
Add additional dictionary languages
The dictionary languages included with the proofing tools depend on the languages included with the language of your 2007 Office release. If the language that you want is not listed in the Set Languages dialog box with a
To see which proofing tool languages are included with your version of 2007 Office release, see The 2007 Microsoft Office suites localized versions
Getting rid of tracked changes in office 2007
Feb 18th
My changes are showing
You receive a document in an e-mail message from your colleague. It would make a good starting point for a document that you want to work on, so you save it under a new name and tailor it to your needs. It never occurs to you that your colleague left comments in the original document, because you don’t see them in your copy.
You are now ready to pass the document along to your customers, but you want to send them your version of the document, not an accumulation of the original document, your colleague’s comments, and your updates.
Or, you used the Track Changes feature in Microsoft Office Word 2007 to keep track of the changes that you made to your job application letter. Now you want to send the letter to your prospective employer, who should see the result of your editing, not the thought process you went through to get there.
In either case, you are stunned when those who receive your document report that it is difficult to read, with all the strikethrough, underlining, and balloons off to the side. Look! There is a paragraph in your letter with three different points displayed in strikeout formatting — and the skill you want to emphasize this time around is displayed in underlined text. Chances are you won’t get that job.
This text wasn’t in the document when you sent it. How did Word find and display this content? What can you do to make Word behave?
Understanding the Track Changes feature
You may not realize it, but you are working with the Track Changes or Comments feature in Word. Typically, when Word tracks changes, it displays deletions in balloons in the margins and insertions as underlined text. Deletions — as well as comments (or “annotations”) — also can be displayed to appear inline.
There are various ways to hide the tracked changes or comments — but all the changes that were made while the Track Changes feature was turned on and all the comments that were inserted remain part of the document until they are accepted or rejected (or, in the case of comments, deleted).
Note Hiding tracked changes does not delete existing tracked changes or comments from the document. Instead, hiding tracked changes enables you to view the document without having to wade through strikethroughs, underlining, and balloons.
How do I check a document for tracked changes and comments?
Office Word 2007 provides a feature called Document Inspector that allows you to check any document for tracked changes, comments, hidden text, and other personal information. To check a document:
- Open the document you want to inspect for tracked changes and comments.
- Click the Microsoft Office Button
- In the Document Inspector dialog box, click Inspect.
- Review the inspection results. If Document Inspector finds comments and tracked changes, you are prompted to click Remove All next to Comments, Revisions, Versions, and Annotations.
- Click Reinspect or Close.
How do I get rid of my tracked changes and comments?
To get rid of tracked changes and comments, you need to accept or reject the changes and delete the comments. Here’s how:
- On the Review tab, in the Tracking group, click the arrow next to Show Markup.
- Make sure a check mark appears next to each of the following items:
- Comments
- Ink Annotations
- Insertions and Deletions
- Formatting
- Reviewers (Point to Reviewers and make sure that All Reviewers is selected.)
If a check mark does not appear next to an item, click the item to select it.
- On the Review tab, in the Changes group, click Next or Previous.
- Do one of the following:
- In the Changes group, click Accept.
- In the Changes group, click Reject.
- In the Comments group, click Delete.
- Repeat steps 3 and 4 until all the tracked changes in the document have been accepted or rejected and all the comments have been deleted.
Notes
- If you know that you want to accept all the changes, click Accept, and then click Accept All Changes in Document.
- If you know that you want to reject all the changes, click Reject, and then click Reject All Changes in Document.
- To remove all comments, you must delete them. In the Comments group, click the arrow next to Delete, and then click Delete All Comments in Document.
How did those tracked changes and comments get there?
You may have thought that you removed the comments or tracked changes, or you may have received the document from someone else without realizing that it contained comments or tracked changes. How does Word store these items without you being aware of them?
You, or the person who sent the document, may have hidden the tracked changes or comments to make the document easier to read. However, hiding tracked changes does not remove them. They will remain in the document until you take action. Depending on your version of Word and the settings you are using, the the tracked changes or comments may reappear when you or someone else opens the document.
If you don’t want others to see tracked changes and comments, accept or reject the tracked changes and delete the comments before you share the document with others.
How to find hidden changes and comments
There are several ways to hide tracked changes and comments, which may lead you to think that they are not in the document. For example:
- Display for Review box On the Review tab, in the Tracking group, the Display for Review box shows you what viewing mode you are in. It also provides additional options for viewing your document. If you click Final or Original, tracked changes and comments are hidden. To display them, select Final Showing Markup or Original Showing Markup.
- Show Markup On the Review tab, in the Tracking group, you can use the Show Markup list to hide comments and tracked changes. Items that are marked with a check mark under Show Markup are displayed; items without a check mark are hidden. To display an item, such as Insertions and Deletions, click it on the Show Markup menu.
Why Microsoft Office Word displays tracked changes and comments by default
To prevent you from inadvertently distributing documents that contain tracked changes and comments, Word displays tracked changes and comments by default. Final Showing Markup is the default option in the Display for Review box.
Can I have it both ways?
If you want to preserve tracked changes or comments in a document and you want to share the document without others seeing the tracked changes and comments, the best solution is to keep separate copies of the document. Create a public copy for distribution and keep a private copy for yourself. In the public version of the document, accept or reject all tracked changes and delete all comments, as described in this article. In the private version of the document, you can leave the tracked changes and comments in place.
How to check spelling and grammar in another language in Word 2003
Feb 18th
This step-by-step article describes how to use Microsoft Office Word 2003 to check the spelling and the grammar of text in a language that is different from the one that you typically use in Word.
Perform this step if you are running a language version of your operating system that does not match the language that you want to type in. You must add the language if you want to type in that language or to display text in that language.
For more information about how to configure your operating system to work with other languages, click the following article numbers to view the articles in the Microsoft Knowledge Base:
To make the languages that you want to use for editing available in Word, follow these steps:
- Click Start, point to All Programs, point to Microsoft Office, point to Microsoft Office Tools, and then click Microsoft Office 2003 Language Settings.Note If this is the first time that you are using the Microsoft Office 2003 Language Settings Tool, insert your Office 2003 compact disc (CD) into your CD-ROM drive or into your DVD-ROM drive when you are prompted to do so.
- Click the Enabled Languages tab.
- In the Available Languages list, click the languages that you want to add, and then click Add.Note If (limited support) is displayed next to a language in the Available Languages list, you may have to install additional system support for that language. The available support depends on your operating system.
The languages that you add are displayed in the Enabled Languages list.
- Click OK.
- If you are currently running any Office programs, you receive the following message:
To use the new language settings, you must quit and restart all open Office applications.
Shut down and restart open Office applications now?
Click Yes when you receive this message.
The new language settings are enabled the next time that you start Word.
Your version of Office 2003 contains spelling and grammar tools for frequently used languages. For example, the English version of Office 2003 includes proofing tools for English, French, and Spanish.
When you check spelling and grammar on a document in another language, if the tools are available in your language version of Office 2003, Word automatically installs the tools. If the spelling and grammar tools for the language that you want to check are not included in Office 2003, you must obtain and install the necessary files from the Microsoft Office 2003 Proofing Tools.
Install the French spelling and grammar tools or the Spanish spelling and grammar tools
The following steps describe how to install the French and Spanish spelling and grammar tools that are included in the English version of Office 2003.
By default, the French proofing tools and the Spanish proofing tools are set to the Installed on First Use installation state. The first time that you perform a spelling check in these languages, you are prompted to install the tools. Click Yes, and then insert your Office 2003 CD into your CD-ROM drive or into your DVD-ROM drive when you are prompted.
Or you can install the proofing tools by using Add or Remove Programs in Control Panel. To do this, follow these steps.
Note Because there are several versions of Microsoft Windows, the following steps may be different on your computer. If they are, see your product documentation to complete these steps.
- Click Start, and then click Control Panel.
- Double-click Add or Remove Programs.
- Click Microsoft Office 2003, and then click Change.
- Click Add or Remove Features, and then click Next.
- Click to select the Choose advanced customization of applications check box, and then click Next.
- In the Advanced Customization list, expand Office Shared Features, and then expand Proofing Tools.
- Click the down arrow next to French or click the down arrow next to Spanish. Click Run from My Computer, and then click Update.
- Insert your Office 2003 CD into your CD-ROM drive or into your DVD-ROM drive when you are prompted, and then click Update.
- Click OK when Setup is complete.
Use Office 2003 Proofing Tools
The Office 2003 Proofing Tools is an add-in package that contains proofing tools for more than 50 different languages. Tools include spelling checkers, dictionaries, grammar checkers, and writing style checkers.
For more information about the Office 2003 Proofing Tools, see the following Microsoft Web site:
When automatic language detection is turned on, Word can automatically detect each language that you type if your document contains more than one language. To turn on automatic language detection, follow these steps:
- On the Tools menu, point to Language, and then click Set Language.
- Click to select the Detect language automatically check box (if it is not already selected), and then click OK.
To set spelling options and grammar options for the language that you want to work in, follow these steps:
- On the Tools menu, click Options, and then click the Spelling & Grammar tab.
- Select the spelling options and the grammar options that you want, and then click OK.
By default, Word checks spelling and grammar as you type. Wavy red underlines indicate possible spelling errors. Wavy green underlines indicate possible grammatical issues.
You can also run the spelling and grammar checker to check your whole document, in addition to checking spelling and grammar as you type. To run the spelling and grammar checker, click Spelling and Grammar on the Tools menu.
To make sure that the spelling and grammar checker is turned on, follow these steps:
- On the Tools menu, click Options, and then click the Spelling & Grammar tab.
- Click to select the Check spelling as you type check box (if it is not already selected).
- Click to select the Check grammar as you type check box (if it is not already selected).
- Select any other spelling options and any other grammar options that you want, and then click OK.
Troubleshoot the spelling and grammar checker
If Word cannot find either the dictionary or other proofing tools to check spelling and grammar in another language, try these suggestions:
- Make sure that the spelling tools and the grammar tools for the specific language are installed. You may have to obtain and install the tools from the Office 2003 Proofing Tools.
- Make sure that the language is enabled for editing in the Office 2003 Language Settings tool.
For more information about troubleshooting spelling checker issues, click Microsoft Office Word Help on the Help menu, type troubleshoot spell checking in the Search for box in the Assistance pane, and then click Start searching to view the topic.
For more information about troubleshooting multilingual text issues, click Microsoft Office Word Help on the Help menu, type troubleshoot multilingual text in the Search for box in the Assistance pane, and then click Start searching to view the topic.
Troubleshoot automatic language detection
If Word does not correctly detect the languages in your document, try these suggestions:
- Make sure that the language is enabled for editing in the Office 2003 Language Settings tool.
- Type at least one sentence that contains five or more words in the language. The accuracy of detection increases with the amount of text that you type.
- Word evaluates text sentence by sentence to determine its language. The text may contain a mixture of languages, or the language that Word detects may be only somewhat different from another language. In this situation, Word may not be able to identify the correct language, especially if there are only several words in the sentence.If a word has a wavy red underline because it is in a different language, apply the correct language. Right-click the word, point to Language, and then click the language that you want.
- Manually apply the language format. To do this, point to Language on the Tools menu, and then click Set Language. Under Mark selected text as, click the language format that you want to apply.Or change the dictionary to the appropriate language. To do this, press the F7 key, and then click the dictionary that you want to use in the Dictionary language list in the Spelling and Grammar dialog box.
For more information about troubleshooting automatic language detection issues, click Microsoft Office Word Help on the Help menu, type troubleshoot automatic language detection in the Search for box in the Assistance pane, and then click Start searching to view the topic. This step-by-step article describes how to use Microsoft Office Word 2003 to check the spelling and the grammar of text in a language that is different from the one that you typically use in Word.
Perform this step if you are running a language version of your operating system that does not match the language that you want to type in. You must add the language if you want to type in that language or to display text in that language.
For more information about how to configure your operating system to work with other languages, click the following article numbers to view the articles in the Microsoft Knowledge Base:
To make the languages that you want to use for editing available in Word, follow these steps:
- Click Start, point to All Programs, point to Microsoft Office, point to Microsoft Office Tools, and then click Microsoft Office 2003 Language Settings.Note If this is the first time that you are using the Microsoft Office 2003 Language Settings Tool, insert your Office 2003 compact disc (CD) into your CD-ROM drive or into your DVD-ROM drive when you are prompted to do so.
- Click the Enabled Languages tab.
- In the Available Languages list, click the languages that you want to add, and then click Add.Note If (limited support) is displayed next to a language in the Available Languages list, you may have to install additional system support for that language. The available support depends on your operating system.
The languages that you add are displayed in the Enabled Languages list.
- Click OK.
- If you are currently running any Office programs, you receive the following message:
Shut down and restart open Office applications now?
Click Yes when you receive this message.
The new language settings are enabled the next time that you start Word.
Your version of Office 2003 contains spelling and grammar tools for frequently used languages. For example, the English version of Office 2003 includes proofing tools for English, French, and Spanish.
When you check spelling and grammar on a document in another language, if the tools are available in your language version of Office 2003, Word automatically installs the tools. If the spelling and grammar tools for the language that you want to check are not included in Office 2003, you must obtain and install the necessary files from the Microsoft Office 2003 Proofing Tools.
Install the French spelling and grammar tools or the Spanish spelling and grammar tools
The following steps describe how to install the French and Spanish spelling and grammar tools that are included in the English version of Office 2003.
By default, the French proofing tools and the Spanish proofing tools are set to the Installed on First Use installation state. The first time that you perform a spelling check in these languages, you are prompted to install the tools. Click Yes, and then insert your Office 2003 CD into your CD-ROM drive or into your DVD-ROM drive when you are prompted.
Or you can install the proofing tools by using Add or Remove Programs in Control Panel. To do this, follow these steps.
Note Because there are several versions of Microsoft Windows, the following steps may be different on your computer. If they are, see your product documentation to complete these steps.
- Click Start, and then click Control Panel.
- Double-click Add or Remove Programs.
- Click Microsoft Office 2003, and then click Change.
- Click Add or Remove Features, and then click Next.
- Click to select the Choose advanced customization of applications check box, and then click Next.
- In the Advanced Customization list, expand Office Shared Features, and then expand Proofing Tools.
- Click the down arrow next to French or click the down arrow next to Spanish. Click Run from My Computer, and then click Update.
- Insert your Office 2003 CD into your CD-ROM drive or into your DVD-ROM drive when you are prompted, and then click Update.
- Click OK when Setup is complete.
Use Office 2003 Proofing Tools
The Office 2003 Proofing Tools is an add-in package that contains proofing tools for more than 50 different languages. Tools include spelling checkers, dictionaries, grammar checkers, and writing style checkers.
For more information about the Office 2003 Proofing Tools, see the following Microsoft Web site:
When automatic language detection is turned on, Word can automatically detect each language that you type if your document contains more than one language. To turn on automatic language detection, follow these steps:
- On the Tools menu, point to Language, and then click Set Language.
- Click to select the Detect language automatically check box (if it is not already selected), and then click OK.
To set spelling options and grammar options for the language that you want to work in, follow these steps:
- On the Tools menu, click Options, and then click the Spelling & Grammar tab.
- Select the spelling options and the grammar options that you want, and then click OK.
By default, Word checks spelling and grammar as you type. Wavy red underlines indicate possible spelling errors. Wavy green underlines indicate possible grammatical issues.
You can also run the spelling and grammar checker to check your whole document, in addition to checking spelling and grammar as you type. To run the spelling and grammar checker, click Spelling and Grammar on the Tools menu.
To make sure that the spelling and grammar checker is turned on, follow these steps:
- On the Tools menu, click Options, and then click the Spelling & Grammar tab.
- Click to select the Check spelling as you type check box (if it is not already selected).
- Click to select the Check grammar as you type check box (if it is not already selected).
- Select any other spelling options and any other grammar options that you want, and then click OK.
Troubleshoot the spelling and grammar checker
If Word cannot find either the dictionary or other proofing tools to check spelling and grammar in another language, try these suggestions:
- Make sure that the spelling tools and the grammar tools for the specific language are installed. You may have to obtain and install the tools from the Office 2003 Proofing Tools.
- Make sure that the language is enabled for editing in the Office 2003 Language Settings tool.
For more information about troubleshooting spelling checker issues, click Microsoft Office Word Help on the Help menu, type troubleshoot spell checking in the Search for box in the Assistance pane, and then click Start searching to view the topic.
For more information about troubleshooting multilingual text issues, click Microsoft Office Word Help on the Help menu, type troubleshoot multilingual text in the Search for box in the Assistance pane, and then click Start searching to view the topic.
Troubleshoot automatic language detection
If Word does not correctly detect the languages in your document, try these suggestions:
- Make sure that the language is enabled for editing in the Office 2003 Language Settings tool.
- Type at least one sentence that contains five or more words in the language. The accuracy of detection increases with the amount of text that you type.
- Word evaluates text sentence by sentence to determine its language. The text may contain a mixture of languages, or the language that Word detects may be only somewhat different from another language. In this situation, Word may not be able to identify the correct language, especially if there are only several words in the sentence.If a word has a wavy red underline because it is in a different language, apply the correct language. Right-click the word, point to Language, and then click the language that you want.
- Manually apply the language format. To do this, point to Language on the Tools menu, and then click Set Language. Under Mark selected text as, click the language format that you want to apply.Or change the dictionary to the appropriate language. To do this, press the F7 key, and then click the dictionary that you want to use in the Dictionary language list in the Spelling and Grammar dialog box.
For more information about troubleshooting automatic language detection issues, click Microsoft Office Word Help on the Help menu, type troubleshoot automatic language detection in the Search for box in the Assistance pane, and then click Start searching to view the topic.
MS Word Back Space is not working
Feb 18th
Solution: For Word 2003
1. Open MS Word 2003
2. Go to “Tools”
3. Then go to “Options”
4. Then ”Edit”
5. Check mark ”Typing replaces selection”
Solution: For Word 2007
1. Open MS Word 2007
2. Click on 
3. Then click on “Word Options” at the right bottom corner
4. Now click on “Advanced” button
5. Check mark ”Typing replaces selection” the very first one
You receive an error message when you click a hyperlink in Outlook
Apr 28th
Symptoms
This operation has been cancelled due to restrictions in effect on this computer. Please contact your system administrator.
Cause
After you upgrade to Microsoft Internet Explorer 6 or to Internet Explorer 7, the following registry key is either missing or corrupted:
HKEY_Local_Machine\Software\Classes\htmlfile\shell\open\command
Resolution
To resolve this issue, import the registry key from another computer.
Note You may be able to resolve the issue by resetting Web settings in Internet Explorer 6 or Internet Explorer 7. To do this, follow these steps, as appropriate for your situation.
Internet Explorer 6
- Start Internet Explorer 6.
- On the Tools menu, click Internet Options.
- Click the Programs tab, and then click the Reset Web Settings button.
- Under Internet programs, verify that the correct e-mail program is selected.
- Click to select the Internet Explorer should check to see whether it is the default browser check box.
- Click Apply, and then click OK.
Note You may receive the following message when Internet Explorer starts:
If you receive the message, click Yes.
Internet Explorer 7
- Start Internet Explorer 7.
- On the Tools menu, click Internet Options.
- Click the Advanced tab, and then click Reset.
- Click the Programs tab, and then click Set programs.
- Click Set Default Programs.
- Click to select Microsoft Outlook, and then click Set this program as default.
- Click OK, and then close the Default Programs dialog box.
- In the Internet Options dialog box, click the Programs tab, and then click Make default under Default web browser.
- Click OK.
Export and import the registry key from another computer
Important This section, method, or task contains steps that tell you how to modify the registry. However, serious problems might occur if you modify the registry incorrectly. Therefore, make sure that you follow these steps carefully. For added protection, back up the registry before you modify it. Then, you can restore the registry if a problem occurs. For more information about how to back up and restore the registry, check below:
Manual steps to back up the registry in Windows Vista or in Windows XP
Windows Vista
- Click Start
type systempropertiesprotection in the Start Search box, and then press ENTER.
Collapse this imageIf you are prompted for an administrator password or for a confirmation, type the password, or click Allow.
- Wait for Windows to search for available disks and most recent restore points. In the System Properties dialog box, on the System Protection tab, click Create,
- Type a name for the restore point and then click Create.
- After the restore point has been created successfully, click OK two times.
Note If System Restore is turned off, click to select the local disk, click Apply and then click Create.
Windows XP
- Click Start, click Run, type %SystemRoot%\system32\restore\rstrui.exe, and then click OK.
- On the Welcome to System Restore page, click Create a restore point, and then click Next .
- On the Create a Restore Point page, type a name for the restore point and then click Create
- After the restore point has been created, click Close.
Note If System Restore is turned off, you receive a message that asks whether you want to turn on System Restore now. Click Yes. Then, in the System Properties dialog box, click to clear the Turn off System Restore check box, click OK, and then repeat this step. Note Use this method only if the earlier instructions for each browser do not work to resolve this problem.
Manual steps to restore the registry in Windows Vista or Windows XP
Use System Restore to undo registry changes in Windows Vista or in Windows XP
Windows Vista
- Click Start
type systempropertiesprotection in the Start Search box, and then press ENTER.
Collapse this imageIf you are prompted for an administrator password or for a confirmation, type the password, or click Allow.
- In the System Properties dialog box, on the System Protection tab, click System Restore,
- In the System Restore dialog box select Choose a different restore point, and then click Next
- Select the restore point that you want to use, and then click Next.
- Confirm your restore point, and then click Finish System restore restores the selected Windows Vista configuration and then restarts the computer.
- Log on to the computer. When the System Restore confirmation page appears, click OK..
Windows XP
- Click Start, click Run, type %SystemRoot%\System32\Restore\Rstrui.exe, and then click OK.
- On the Welcome to System Restore page, click Restore my computer to an earlier time (if it is not already selected), and then click Next .
- On the Select a Restore Point page, click the system checkpoint. In the On this list select the restore point area, click an entry that is named “Guided Help (Registry Backup),” and then click Next. If a System Restore message appears that lists configuration changes that System Restore will make, click OK.
- On the Confirm Restore Point Selection page, click Next. System Restore restores the previous Windows XP configuration and then restarts the computer.
- Log on to the computer. When the System Restore confirmation page appears, click OK.
Export the registry key from another computer
- Click Start, and then click Run.
- In the Open box, type regedit, and then click OK.
- Locate the following registry key: HKEY_Local_Machine\Software\Classes\htmlfile\shell\open\command
- Click the command folder.
- On the File or Registry menu (depending on your operating system), click Export.
- Note the location of where the file will be saved. The registry file can be saved directly to the hard drive or floppy disk.
- Type a unique file name, and then click Save.
- Quit the Registry Editor.
Import the registry key
- Copy the Exported registry key to the desktop on the problem computer.
- Double-click the .reg file.You receive the following message:
Are you sure you want to add the information in drive: location file was copied to\file name.reg to the registry?
- Click Yes, and then click OK.
Password protect Outlook .PST
Mar 12th
| Applies to |
|---|
| Microsoft Office Outlook® 2003 Microsoft Outlook® 2000 and 2002 |
Currently there is no way to password protect Outlook on startup or to lock Outlook if you need to quickly walk away from your computer other than by using your Microsoft Windows® logon password or by using third-party software written specifically to password protect Outlook. However, you can set a password on your Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.). If you use an Internet e-mail account in Outlook, such as a POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) or HTTP (HTTP (Hypertext Transfer Protocol): Protocol that is used when you access Web pages from the Internet. Outlook uses HTTP as an e-mail protocol.) account, your e-mail messages are delivered to a .pst data file on your computer’s local hard disk. You can use a password on your .pst file to help prevent accidental intrusion by other people whom you share your computer with.
Important The .pst password feature is not intended to provide security against hackers. It is just a way to prevent inadvertent intrusion by other people whom you trust and share your computer with, such as at home with your family. A more secure way of protecting your data on a computer that you share with other people is to create a password-protected Windows user account for each individual using the computer.
- On the Go menu, click Folder List.
- Do one of the following:
- If you have a POP3 e-mail account, right-click the Personal Folders folder, and then click Properties For “Personal Folders” on the shortcut menu.
- If you have an HTTP e-mail account (not supported in Outlook 2000), such as MSN® Hotmail®, right-click the Hotmail folder, and then click Properties For “Hotmail” on the shortcut menu.
- On the General tab, click Advanced.
- Click Change Password.
- In the Change Password dialog box, type your new password and verify it by typing it a second time. The password can be up to 15 characters.Note Use strong passwords that combine upper- and lowercase letters, numbers, and symbols. Weak passwords don’t mix these elements. Strong password: Y6dh!et5. Weak password: House27. Use a strong password that you can remember so that you don’t have to write it down.
- Make sure that the Save this password in your password list check box is cleared. This prevents the password from being cached, and you need to type the password each time you run Outlook. Don’t forget the password.
- Click OK three times.
When you click the e-mail account folder, you will be prompted for your password. After you gain access, you won’t have to enter the password again for that session. If you exit and then restart Outlook, you will be prompted for the password when you click the e-mail account folder.
How to open and save Office 2007 files in earlier versions of Office programs
Mar 12th
Update Office programs
If you use Office XP, Office 2003, or Office 2000 programs, and you want to open and save documents in the 2007 Microsoft Office formats, you must install the Office Compatibility Pack. You may also be required to install additional updates to your Office programs if they have not already been installed.
Note See the “More Information” section for examples of the kinds of issues and errors that you may receive if you try to use 2007 Microsoft Office documents by using earlier versions of Office programs without installing the compatibility pack and updates.
Download and install Compatibility Pack
You must install the Microsoft Office Compatibility Pack in order to use 2007 Microsoft Office documents in Office XP, Office 2003, and Office 2000. Visit the following Microsoft Web site to view more information and to download the Office Compatibility Pack:
After you install the compatibility pack successfully, you are finished. See the next section, “Use 2007 Microsoft Office documents in earlier Office programs,” for some tips about opening and saving 2007 Microsoft Office files in your version of Office programs.
If you received an error or the update did not finish, see the “Contact Support” section.
Download and install updates to earlier versions of Office programs
If you use Office XP, Office 2003, or Office 2000 programs, you might have to install updates in order to use 2007 Microsoft Office programs. Install appropriate updates if they are not already installed.
To check whether you have already installed these updates, follow these steps:
- Click Start, and then click Run.
- Type control appwiz.cpl into the Open box, and then click OK.
- Click Change or Remove Programs in the Add or Remove Programs window.
- Click Show Updates near the top of the window to make sure that Windows updates appear in the list of installed program.
If you use Office 2003 programs, you must have the following updates installed:
-
923097 (http://support.microsoft.com/kb/923097/ ) Description of the update for Office 2003: October 10, 2006
-
923272 (http://support.microsoft.com/kb/923272/ ) Description of the security update for Office 2003: October 10, 2006
-
923088 (http://support.microsoft.com/kb/923088/ ) Description of the security update for Excel 2003: October 10, 2006
-
923091 (http://support.microsoft.com/kb/923091/ ) Description of the security update for PowerPoint 2003: October 10, 2006
-
923094 (http://support.microsoft.com/kb/923094/ ) Description of the security update for Word 2003: October 10, 2006
If you use Office XP programs, you must have the following updates installed:
-
918420 (http://support.microsoft.com/kb/918420/ ) Description of the security update for Microsoft Excel 2002: July 11, 2006
-
917153 (http://support.microsoft.com/kb/917153/ ) Description of the update for PowerPoint 2002: July 11, 2006
-
917347 (http://support.microsoft.com/kb/917347/ ) Description of the update for Word 2002: July 11, 2006
If you use Office 2000, no updates are required.
After you install any required updates successfully, you are finished. See the next section, “Use 2007 Microsoft Office documents in earlier Office programs,” for some tips about opening and saving 2007 Microsoft Office files in your version of Office programs.
If you received an error or the update did not finish, see the “Contact Support” section.
Use 2007 Microsoft Office documents in earlier Office programs
After you install the required updates and the compatibility pack, you can use 2007 Microsoft Office documents in earlier versions of Office programs.
Excel 2003 and Excel 2002
In Excel 2003 and Excel 2002, you can now create, open, edit, and save the following Excel 2007 file formats:
- Excel Workbook (*.xlsx)
- Excel Macro-Enabled Workbook (*.xlsm)
- Excel Binary Workbook (*.xlsb)
- Excel Template (*.xltx)
- Excel Macro-Enabled Template (*.xltm)
- Excel Add-In (*.xlam)
Additionally, you can use Windows Explorer to open files and save files in the Excel 2007 formats.
Excel 2000
In Excel 2000, you must use Windows Explorer to open and save Excel 2007 documents. To open an Excel 2007 file in Excel 2000, follow these steps:
- Locate the file in Windows Explorer.
- Double-click the file.
Note Excel 2000 must be installed on the computer. If other versions of Microsoft Excel are also installed, the file may open in a different version of Excel than expected.
To save an Excel 2000 file as an Excel 2007 file, follow these steps:
- Locate the file in Windows Explorer.
- Right-click the file, and then click Save As.
- In the Save As dialog box, click one of the following Excel 2007 file formats in the Save as type box, and then click Save:
- Microsoft Office Excel 2007 Workbook (*.xlsx)
- Microsoft Office Excel 2007 Macro-Enabled Workbook (*.xlsm)
- Microsoft Office Excel 2007 Binary Workbook (*.xlsb)
- When the save is complete, click OK.
PowerPoint 2003 and PowerPoint 2002
In PowerPoint 2003 and PowerPoint 2002, you can now create, open, edit, and save the following PowerPoint 2007 file formats:
- PowerPoint Presentation (*.pptx)
- PowerPoint Macro-Enabled Presentation (*.pptm)
- PowerPoint Template (*.potx)
- PowerPoint Macro-Enabled Template (*.potm)
- PowerPoint Show (*.ppsx)
- PowerPoint Macro-Enabled Show (*.ppsm)
Additionally, you can use Windows Explorer to open files and save files in the PowerPoint 2007 formats.
PowerPoint 2000
In PowerPoint 2000, you must use Windows Explorer to open and save PowerPoint 2007 documents. To open a PowerPoint 2007 file in PowerPoint 2000, follow these steps:
- Locate the file in Windows Explorer.
- Double-click the file.
Note PowerPoint 2000 must be installed on the computer. If other versions of Microsoft PowerPoint are also installed, the file may open in a different version of PowerPoint than expected.
To save a PowerPoint 2000 file as a PowerPoint 2007 file, follow these steps:
- Locate the file in Windows Explorer.
- Right-click the file, and then click Save As.
- In the Save As dialog box, click one of the following PowerPoint 2007 file formats in the Save as type box, and then click Save:
- Microsoft Office PowerPoint 2007 Presentation (*.pptx)
- Microsoft Office PowerPoint 2007 Macro-Enabled Presentation (*.pptm)
- When the save is complete, click OK.
Word 2003, Word 2002, and Word 2000
In Word 2003, 2002, and 2000, you can now create, open, edit, and save the following Word 2007 file formats:
- Word Document (*.docx)
- Word Macro-Enabled Document (*.docm)
Additionally, you can use Windows Explorer to open files and save files in the Word 2007 formats.
Issues if the computer has not been updated to be compatible with the 2007 Microsoft Office documents
When you try to open a file that was saved in one of the 2007 Microsoft Office formats in an earlier version of the Office program, you may experience one of the following issues:
- If the computer has not been updated and you have not installed the Office Compatibility Pack, you will receive one of the following error messages when you try to open the file, depending on the program that you are using.WordWhen you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of Word that you are using, you receive the following message:
When you double-click the file in Windows Explorer or you double-click the file as an attachment in e-mail, you receive the following error message:
Windows cannot open this file.Excel
When you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of Excel that you are using, you receive the following error message:
The file is not in a recognizable format.When you double-click the file in Windows Explorer or you double-click the file as an attachment in e-mail, you receive the following error message:
Windows cannot open this file.PowerPoint
When you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of PowerPoint that you are using, you receive the following error message:
PowerPoint can’t open the type of file represented by filenameWhen you double-click the file in Windows Explorer or you double-click the file as an attachment in e-mail, you receive the following error message:
Windows cannot open this file.To resolve these issues, install the Office Compatibility Pack and each update for your version of the Office program.
- If the computer has not been updated but the Office Compatibility Pack is installed, you might receive an error message when you try to open the file, depending on the program that you are using.WordWhen you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of Word that you are using, the file will open correctly. When you double-click the file in Windows Explorer, the file will open correctly.
Excel
When you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of Excel that you are using, you receive the following error message:
The file is not in a recognizable format.When you double-click the file in Windows Explorer, the file will open correctly.
PowerPoint
When you use the Open dialog box or when you use a drag-and-drop operation to move the file into the version of PowerPoint that you are using, you receive the following error message:
PowerPoint can’t read the outline from filename. No text converter is installed for this file type.When you double-click the file in Windows Explorer, the file opens correctly.
To resolve these issues, install each update for your version of the Office program.
- If the computer is updated but the Office Compatibility Pack has not been installed, you will receive the following error message when you try to open a file.Word, Excel, or PowerPoint
This file was created by a newer version of Microsoft program. Do you want to download a compatibility pack so that you can work with this file?
To resolve this issue, install the Office Compatibility Pack. For more information about the compatibility pack, click the following article number to view the article in the Microsoft Knowledge Base:
919026 (http://support.microsoft.com/kb/919026/ ) Error message when you try to open or to save a 2007 Office document: “Do you want to download a compatibility pack so that you can work with this file”
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