Getting rid of tracked changes in office 2007
Feb 2nd
My changes are showing
You receive a document in an e-mail message from your colleague. It would make a good starting point for a document that you want to work on, so you save it under a new name and tailor it to your needs. It never occurs to you that your colleague left comments in the original document, because you don’t see them in your copy.
You are now ready to pass the document along to your customers, but you want to send them your version of the document, not an accumulation of the original document, your colleague’s comments, and your updates.
Or, you used the Track Changes feature in Microsoft Office Word 2007 to keep track of the changes that you made to your job application letter. Now you want to send the letter to your prospective employer, who should see the result of your editing, not the thought process you went through to get there.
In either case, you are stunned when those who receive your document report that it is difficult to read, with all the strikethrough, underlining, and balloons off to the side. Look! There is a paragraph in your letter with three different points displayed in strikeout formatting — and the skill you want to emphasize this time around is displayed in underlined text. Chances are you won’t get that job.
This text wasn’t in the document when you sent it. How did Word find and display this content? What can you do to make Word behave?
Understanding the Track Changes feature
You may not realize it, but you are working with the Track Changes or Comments feature in Word. Typically, when Word tracks changes, it displays deletions in balloons in the margins and insertions as underlined text. Deletions — as well as comments (or “annotations”) — also can be displayed to appear inline.
There are various ways to hide the tracked changes or comments — but all the changes that were made while the Track Changes feature was turned on and all the comments that were inserted remain part of the document until they are accepted or rejected (or, in the case of comments, deleted).
Note Hiding tracked changes does not delete existing tracked changes or comments from the document. Instead, hiding tracked changes enables you to view the document without having to wade through strikethroughs, underlining, and balloons.
How do I check a document for tracked changes and comments?
Office Word 2007 provides a feature called Document Inspector that allows you to check any document for tracked changes, comments, hidden text, and other personal information. To check a document:
- Open the document you want to inspect for tracked changes and comments.
- Click the Microsoft Office Button
, point to Prepare, and then click Inspect Document.
- In the Document Inspector dialog box, click Inspect.
- Review the inspection results. If Document Inspector finds comments and tracked changes, you are prompted to click Remove All next to Comments, Revisions, Versions, and Annotations.
- Click Reinspect or Close.
How do I get rid of my tracked changes and comments?
To get rid of tracked changes and comments, you need to accept or reject the changes and delete the comments. Here’s how:
- On the Review tab, in the Tracking group, click the arrow next to Show Markup.
- Make sure a check mark appears next to each of the following items:
- Comments
- Ink Annotations
- Insertions and Deletions
- Formatting
- Reviewers (Point to Reviewers and make sure that All Reviewers is selected.)
If a check mark does not appear next to an item, click the item to select it.
- On the Review tab, in the Changes group, click Next or Previous.
- Do one of the following:
- In the Changes group, click Accept.
- In the Changes group, click Reject.
- In the Comments group, click Delete.
- Repeat steps 3 and 4 until all the tracked changes in the document have been accepted or rejected and all the comments have been deleted.
Notes
- If you know that you want to accept all the changes, click Accept, and then click Accept All Changes in Document.
- If you know that you want to reject all the changes, click Reject, and then click Reject All Changes in Document.
- To remove all comments, you must delete them. In the Comments group, click the arrow next to Delete, and then click Delete All Comments in Document.
How did those tracked changes and comments get there?
You may have thought that you removed the comments or tracked changes, or you may have received the document from someone else without realizing that it contained comments or tracked changes. How does Word store these items without you being aware of them?
You, or the person who sent the document, may have hidden the tracked changes or comments to make the document easier to read. However, hiding tracked changes does not remove them. They will remain in the document until you take action. Depending on your version of Word and the settings you are using, the the tracked changes or comments may reappear when you or someone else opens the document.
If you don’t want others to see tracked changes and comments, accept or reject the tracked changes and delete the comments before you share the document with others.
How to find hidden changes and comments
There are several ways to hide tracked changes and comments, which may lead you to think that they are not in the document. For example:
- Display for Review box On the Review tab, in the Tracking group, the Display for Review box shows you what viewing mode you are in. It also provides additional options for viewing your document. If you click Final or Original, tracked changes and comments are hidden. To display them, select Final Showing Markup or Original Showing Markup.
- Show Markup On the Review tab, in the Tracking group, you can use the Show Markup list to hide comments and tracked changes. Items that are marked with a check mark under Show Markup are displayed; items without a check mark are hidden. To display an item, such as Insertions and Deletions, click it on the Show Markup menu.
Why Microsoft Office Word displays tracked changes and comments by default
To prevent you from inadvertently distributing documents that contain tracked changes and comments, Word displays tracked changes and comments by default. Final Showing Markup is the default option in the Display for Review box.
Can I have it both ways?
If you want to preserve tracked changes or comments in a document and you want to share the document without others seeing the tracked changes and comments, the best solution is to keep separate copies of the document. Create a public copy for distribution and keep a private copy for yourself. In the public version of the document, accept or reject all tracked changes and delete all comments, as described in this article. In the private version of the document, you can leave the tracked changes and comments in place.
Save queries in Windows Server 2003’s Active Directory Users and Computers tool
Dec 22nd
Windows Server 2003 administrators can’t live without the Active Directory Users and Computers tool. Here’s a quick look at the saved queries portion of the tool, which allows you to save and reuse lookups for different Active Directory (AD) objects. The ability to reuse queries can save time and speed up the process of locating objects within your AD environment.
The Active Directory Users and Computers tool is included in the AD implementation used by Windows Server 2003. The following steps will help in saving AD queries:
- Open Active Directory Users And Computers.
- Right-click the Saved Queries folder in the left pane of the window.
- Select New and choose Query.
- Enter a name and description for your saved query. (The description is optional, but it can help you remember what the query is looking for if you ever need to revisit the query definition.)
- Click the Define Query button, which will open the Common Queries window. (You’ll find that Microsoft has created a few predefined queries to assist you in finding certain objects. For this example, we will create our own query to find any users whose last names are similar to Miller.)
- In the Find box, select Users, Contacts, And Groups.
- Select the Advanced tab.
- Click the Field button, select User, and then select Last Name.
- For an operator in the center list box, select Is Like.
- Enter Miller or Mille* in the final text box on the row and click Add.
- Click OK in the Define Query window to return to the New Query window. (In the New Query window, you can also choose to include sub containers. Selecting this will search in any child organizational units or container objects for things that meet the conditions of the query you created.)
- Click OK to close the New Query window and return to Active Directory Users And Computers.
Your query will appear saved beneath Saved Queries in the left pane of the console. To execute the query, right-click it and choose Refresh. If you select the query without refreshing, the results from the last time you ran the query will appear.
This method does not circumvent or remove the need for Active Directory Users and Computers, but it may make it a little more useful. Remember that you can create truly custom queries for all of the AD object properties in your environment.
Creating a custom default user profile
Dec 22nd
This will describes how to create a custom default user profile in Windows XP. A custom default user profile is helpful if several people use the same computer but each user wants a separate profile and access to shared resources. When multiple users log on locally to the same computer, Windows XP uses the built-in default user profile as a template to assign a profile to each new user. You can replace this built-in profile with a custom default user profile so that each new user receives a custom version of the profile.
How to create a custom default user profile
Because this change is permanent, it is a good idea to make a backup copy of the default user profile, in case you ever want to use it again. The default user profile is in the Default User folder under Documents and Settings.
Create a custom default user profile
1. Log on to the computer as the administrator, and then create a local user account.
2. Log off as the administrator, and then log on to the computer through the local user account that you just created.
Caution You will cause permissions issues if you create the custom user profile when you are logged on as the administrator.
3. Customize the profile appropriately. For example, install printers and map the drives that you need.
4. Log off as the local user, and then log back on as the administrator.
5. Because several of the files in the profile are hidden and must be copied to the new custom default user profile, turn on the Show hidden files and folders option. To do so, follow these steps:
a. Double-click My Computer, click Tools, and then click Folder Options.
b. On the View tab, under Advanced settings, click Show hidden files and folders, and then click OK.
6. Replace the current default user profile with the customized default user profile. To do so, follow these steps:
a. In Control Panel, double-click System.
b. In the System Properties dialog box, click the Advanced tab.
c. Under User Profiles, click Settings.
d. In the User Profiles dialog box, click the user profile that you just created, and then click Copy To.
e. In the Copy To dialog box, under Copy profile to, click Browse, click the C:\Documents and Settings\Default User folder, and then click OK.
f. Under Permitted to use, click Change, click Everyone, and then click OK. If Everyone is not available, click Advanced, click Find Now, click Everyone, and then click OK.
Windows XP will now assign the custom default user profile to any new user who logs on to the computer.
Note: You can use this custom profile on other Windows XP-based computers by copying the profile you saved in C:\Documents and Settings\Default User to the same folder on a different computer.
Important Windows Commands
Dec 22nd
- Opening Active Directory Replicating Monitor – replmon
- Scheduling Shutdown – C:\windows\system32\shutdown.exe –r
- Remote Desktop Connection – mstsc
How to configure a mailbox to forward mail to a mail-enabled contact
Dec 22nd
This article describes how to configure a mailbox to forward mail to either a mail-enabled contact (a custom recipient in Exchange Server 5.5) or another mailbox on an Exchange 2000 computer or on an Exchange Server 2003 computer.
Note This procedure must be performed on a computer that is running both Exchange System Manager and the Active Directory Users and Computers snap-in. The Exchange Server-specific options are not available if the computer is not running the DLL files that are installed with Exchange System Manager.
The procedure is divided into two separate sections. If you are only going to be forwarding mail from one Exchange 2000 or Exchange 2003 mailbox or user to another Exchange 2000 or Exchange 2003 mailbox user, you do not have to complete the following first or second sections.
How to create a contact
| 1. | Start the Active Directory Users and Computers snap-in. |
| 2. | Expand the server, and then right-click Users. |
| 3. | Click New, and then click Contact. |
| 4. | Type a name. |
| 5. | Click Modify, click SMTP, and then click OK to create the custom SMTP mail address. |
| 6. | Type the SMTP e-mail address, click OK, click Next, and then click Finish. |
How to mail-enable a contact
| 1. | Start the Active Directory Users and Computers snap-in. |
| 2. | Right-click the contact, and then click Exchange Tasks. |
| 3. | Click Next, click to select Establish e-mail addresses, and then click Next. |
| 4. | If the contact does not have an alias, enter an alias for the contact. |
| 5. | Click the appropriate e-mail address type, and then type the e-mail address.Note Click the Advanced tab to configure the Message Format setting. |
| 6. | Click OK, click Next, and then click Finish. |
How to configure mail forwarding
Note The forwarding address can be any mail-enabled object. Examples of mail-enabled objects include distribution groups, security groups, public folders, and other related items.
| 1. | Start the Active Directory Users and Computers snap-in. |
| 2. | Right-click the mail-enabled user, and then click Properties. |
| 3. | Click the Exchange General tab. |
| 4. | Click Delivery Options. |
| 5. | In the Forwarding Address section, click Forward to, and then click Modify. |
| 6. | Click the mail-enabled user or the mail-enabled contact. Then, click OK.Note If you want e-mail to be delivered to the original mailbox as well as the forwarding address, select the Deliver messages to both forwarding address and mailbox check box. |
| 7. | To close Delivery Options and to close Properties, click OK two times. |
Schedule Windows server to reboot or shutdown automatically
Dec 22nd
Sometime it is necessary to reboot (or shutdown) windows server. Under UNIX or Linux you can use reboot / hal t/shutdown command via cron jobs or at command. But, when it comes to Windows server there is no built in command exist. Only Windows 2000 Resource Kit offers shutdown command line utility.
However, sysinternals has nifty utility called PsShutdown. It is a command-line utility similar to the shutdown utility from the Windows 2000 Resource Kit, but with the ability to do much more. In addition to supporting the same options for shutting down or rebooting the local or a remote computer, PsShutdown can logoff the console user or lock the console (locking requires Windows 2000 or higher). PsShutdown requires no manual installation of client software.
How do I schedule Windows Server Reboot / Shutdown?
You can download PsShutdown from sysinternals web site.
Store file on Windows server in folder. I use folder called C:\admutils. Next open windows command prompt (Start > Run > cmd) and use windows at command to schedule reboot:
c:> at 2:00am c:\admutils\psshutdown.exe -r -f -c -t 10
Above command will reboot system at 2am. If you want to shutdown system:
c:> at 1:00am c:\admutils\psshutdown.exe -s -f -c -t 10
Where,
- -s: Shutdown windows server
- -r: Reboot windows server
- -f: Forces all running application to exit
- -c: Allow the shutdown to by cancel by user
- -t: Specifies the countdown in seconds until the shutdown
I dont think there is a solution to reboot through AD…but here is a good way to do it….
If you are doing it during work hours use the shutdown.exe command that is free from Microsoft…simply enter…
shutdown.exe \\PCNAME /R /T:10 “Message” /C
/R – Reboots the machine
/T:10 – give it 10 seconds for anyone to save work if they need to (Can be whatever time)
“Message” – a message to any users on the PC at the time. (Eg you have 30 seconds)
/C – Causes all porgrams open to close down
You can create a scheduled task to do this out of hours by putting this (shutdown.exe \\PCNAME /R /T:10 “Message” /C) in the Run part of the scheduled task
To do this to lots of PC’s at the same time do a simple command script….
Put the shutdown.exe file on the c: drive
Create PClist.txt file on the C: Drive
Create a txt file and rename the .txt part at the end of the file .cmd
right click and select edit and type in there….
—————————————————-
@Echo Off
SET PCNAMES=”C:PCList.txt”
FOR /F %%a IN (%PCNAMES%) DO CaLL :DODEL %%a
GOTO :EOF
:DODEL
SET BRSVR=%1
ECHO %BRSVR%
C:\shutdown.exe \\%PCNAMES% /R /T:10 “Message” /C
—————————————————
In the PCList put in the names of the PC’s for example….
Server01
PC01
Laptop01
Then click the cmd script and this will apply this to all the pc’s and restart each of them
How to schedule automatic updates in Windows Server 2003, in Windows XP, and in Windows 2000
Dec 22nd
If you are logged on as an administrator, the Automatic Updates feature in Windows notifies you when critical updates are available for your computer. There is a new Automatic Updates feature that you can use to specify the schedule that Windows follows to install updates on your computer. This article describes how to install this new Automatic Updates feature in Microsoft Windows XP and in Microsoft Windows 2000 and how to use it to schedule automatic updates.
Note This new Automatic Updates feature is included with Microsoft Windows Server 2003.
For additional information about how to configure other Automatic Updates settings in Windows XP, click the following article number to view the article in the Microsoft Knowledge Base:
306525 (http://support.microsoft.com/kb/306525/) How to configure and use Automatic Updates in Windows XP
For additional information about how to configure other Automatic Updates settings in Windows 2000, click the following article number to view the article in the Microsoft Knowledge Base:
327850 (http://support.microsoft.com/kb/327850/) How to configure and use Automatic Updates in Windows 2000
Updating the Automatic Updates feature (Windows XP and Windows 2000 only)
Note If you use Automatic Updates, the feature may have been automatically updated on your computer. To make sure that the new feature is installed, use the procedure that is described in the Schedule Automatic Updates section of this article to confirm that the Automatically download the updates, and install them on the schedule that I specify option is available on your computer.
To use the new Automatic Updates feature, install any one of the following updates:
| • | The “Windows Automatic Updates June 2002″ update.
To install this update, visit the following Microsoft Web site: http://www.microsoft.com/downloads/details.aspx?FamilyID=799432fb-c196-4f01-8cce-4f9ea58d6177&DisplayLang=en (http://www.microsoft.com/downloads/details.aspx?FamilyID=799432fb-c196-4f01-8cce-4f9ea58d6177&DisplayLang=en) Note This update is a Windows Installer package that is used for corporate deployment. You must use the new Automatic Updates feature if you are a network administrator who is using Microsoft Software Update Services. To use Automatic Updates with a server that is running Software Update Services, see the white paper on the following Microsoft Web site: Software Update Services Deployment White Paper (http://www.microsoft.com/windowsserversystem/updateservices/techinfo/previous/susdeployment.mspx) |
| • | Windows XP Service Pack 1 (SP1). For additional information about how to obtain SP1, click the following article number to view the article in the Microsoft Knowledge Base:
322389 (http://support.microsoft.com/kb/322389/) How to obtain the latest Windows XP service pack |
| • | Windows 2000 Service Pack 3 (SP3). For additional information about how to obtain SP3, click the following article number to view the article in the Microsoft Knowledge Base:
260910 (http://support.microsoft.com/kb/260910/) How to obtain the latest Windows 2000 service pack |
Note You must restart your computer after you install this update. Automatic Updates does not download any updates until you have configured it to do so. If Automatic Updates is not configured in 24 hours after you install it, either the network administrator or the user who is logged on locally as an administrator is prompted to configure it.
Scheduling automatic updates
Note To modify Automatic Updates settings, you must be logged on as an administrator or a member of the Administrators group. If your computer is connected to a network, network policy settings may prevent you from completing this procedure.
In Windows Server 2003 and in Windows XP
To configure a schedule for Automatic Updates:
| 1. | Click Start, click Control Panel, and then double-click System. |
| 2. | On the Automatic Updates tab, click Automatically download the updates, and install them on the schedule that I specify. |
| 3. | Click to select the day and time that you want to download and install updates. |
When critical updates are detected, Automatic Updates automatically downloads these updates in the background while you are connected to the Internet. After the download is complete, Automatic Updates waits until the scheduled day and time to install the updates. On the scheduled day and time, all local users receive the following message that has a five minute countdown timer:
Windows is ready to begin installing the updates available for your computer.
Do you want Windows to install the updates now?
(Windows will restarts your computer if no action is taken within 5:00 minutes)
If you are logged on as an administrator, when you receive this message, you can either click Yes to install the updates or click No to have Automatic Updates install the updates at the next scheduled day and time. If you do not take any action in five minutes, Windows automatically installs the updates.
Important You may have to restart your computer to complete the update installation.
In Windows 2000
| 1. | Click Start, click Control Panel, and then double-click Automatic Updates. |
| 2. | Click Automatically download the updates, and install them on the schedule that I specify. |
| 3. | Click to select the day and time that you want to download and install updates. |
When critical updates are detected, Automatic Updates automatically downloads these updates in the background while you are connected to the Internet. After the download is complete, Automatic Updates waits until the scheduled day and time to install the updates. On the scheduled day and time, all local users receive the following message that has a five minute countdown timer:
Windows is ready to begin installing the updates available for your computer.
Do you want Windows to install the updates now?
(Windows will restart your computer if no action is taken within 5:00 minutes)
If you are logged on as an administrator, when you receive this message, you can either click Yes to install the updates or click No to have Automatic Updates install the updates at the next scheduled day and time. If you do not take any action in five minutes, Windows automatically installs the updates.
Important You may have to restart your computer to complete the update installation.
How to create a log using System Monitor in Windows
May 27th
The System Monitor tool included with Windows 2000, Windows XP and Windows Server 2003 is the administrative tool that replaces the Performance Monitor tool included with Windows NT 4.0.
Here is a list of some improvements in the System Monitor tool:
- You can log specific counters and instances of an object, which helps you reduce the size of log files.
- The Print Queue object is a new Performance object that allows you to monitor aspects of a print queue.
- You can start the log on an event using Performance Logs and Alerts.
- Other Performance objects have also been added.
- A sample log file is included in Windows 2000.
To create a new log:
- Right-click Counter Logs, click New Log Settings, type a name for the log, and then click OK.
- On the General tab in Windows 2000,click Add to add the counters you want. On the General tab in Windows XP or Windows Server 2003, click Add Counters.
- On the Log Files tab, click the logging options you want.
- On the Schedule tab, click the scheduling options you want.
You can set similar options in Alerts. For example, you can configure the alert to send a message, start a performance data log, or run a program, if a counter exceeds a certain value.
To obtain and download the Performance Monitor Wizard (PerfWiz), visit the following Web site:
The Performance Monitor Wizard simplifies the gathering of performance monitor logs. It configures the correct counters to collect sample intervals and log file sizes. This wizard can create logs for troubleshooting operating system or Exchange server performance issues.
NOTES:
- If you are troubleshooting a performance issue or an issue that looks like a memory leak, the objects that Performance Monitor should log include but are not limited to the following items. Memory resource issues:
Cache
Memory
Objects
Paging file
Process
Processor
System
Terminal Services (if a Terminal Server)For all other resource issues, add additional counters:
Logical disk
NBT Connections
Network interface
Physical disk
Redirector
Server
Server work queues
Thread (do NOT capture if a terminal server)
All Terminal Server counters (if a Terminal Server)
All Protocol counters bound to network adapters - Physical Disk counters are present by default on Windows 2000.
out to staturday lunch
May 23rd
not in here now…gone out to have lunch with a social worker at thai restaurant…she is really doing good for the community whereas i am very new in this business.
cheerio
Configuring Exchange 2003 Relay Settings for Exchange Connector
Apr 29th
Exchange Connector delivers mail to Exchange Server using the SMTP protocol, and therefore requires relay permissions to the server in order to be able to deliver mail. The SMTP server also needs to have anonymous access enabled (this is the default setting for mail servers and is safe, because only a specific list of computers will be allowed to relay). To configure the authentication and relay settings on the SMTP virtual server for compatibility with Exchange Connector:
- 1. Open the System Manager tool.
- 2. Expand the Exchange Server node for the applicable Exchange server, then expand Protocols, SMTP.
- 3. Right click on SMTP Virtual Server and click Properties.
- 4. Select the Access tab and click the Authentication button.
- 5. Make sure that Anonymous Access is checked.
- 6. Click OK.
- 7. In the Default SMTP Virtual Server dialog, click the Relay button.
- 8. Make sure the computer which Exchange Connector is running on is allowed to relay. For maximum security, select Only the list below, and add 127.0.0.1, the IP address of the Exchange Server and the IP address of the computer running Exchange Connector (if different) only. It is important to ensure that if the Exchange Server name is specified using a DNS name, that the IP address in this list exactly matches the IP address which the DNS name resolves to.
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